Accounts Payable

Just-in-time purchasing improves cashflow by reducing stock on hand. However, achieving efficient stock control requires reliable suppliers and fast, accurate supplier invoice processing.

Paper based accounts payable systems encounter problems of high overheads, overpayments, supply chain errors, processing delays, customer loss and lost supplier discounts. Expensive electronic solutions still run into problems of supplier invoices issued outside the system, delays in invoice approval, lost invoices and invoices processed outside agreed payment terms.

Whichever system your business employs, the key objective is for payments and goods received to correctly reflect the order. This is typically achieved by manually checking documentation. But, if your business processes 1000’s of invoices, manual checking remains unreliable.

Document Manager streamlines Accounts Payable processes

Document Manager streamlines Accounts Payable by processing all inbound and outbound documents electronically. This enables faster order and invoice approval through online invoice presentation; and document workflows that enable users to quickly cross-reference documents to identify discrepancies and resolve disputes.

Document Manager integrates seamlessly with existing Finance packages, to provide a request and retrieve tool operated directly from the Finance solution GUI. Unfamiliar users can operate Document Manager without training and it enforces all finance solution security protocols.

With Document Manager, users can effectively access and manage all documentation relating to an invoice, eliminating any time consuming paper chase.

Documents remain unchanged throughout the Document Manager workflow. Users can add annotations, comments and stamps indicating status, but the integrity of the original document is protected for legal admissibility.

Features and Benefits

• Accurate invoice document capture.
  
  
• Reduced administration requirements.
  
  
• Manual or automated content indexing.
  
  
• Cross referencing invoices with GRN / PO details for accuracy.
  
  
• Direct integration with core finance and back office solutions.
  
  
• User definable workflow for approving payments etc.
  
  
• Elimination of hard copy files and unnecessary paper chases.
  
  
• Presentation to internal / external users via web interface.
  
  
• Admissibility of data in UK courts for disputes, etc...
  
  
• Ability to comment and annotate images as required.
  
  
• Vast storage capacity and compression ability, making best use of IT infrastructure.