Infonic Document Manager

Document Manager is a powerful portfolio of document capture, document management and workflow products that tightly integrate with your existing systems to streamline existing business processes. These document management systems are scalable providing the facility to be implemented into a department and rolled out across your organisation when required, without the traditional high seat licensing fees required by other alternative document management solutions.

Document Manager's strength lies in its ability to scale from the simple document search and retrieve process through to the business critical process based requirements.

The portfolio of Document Manager products enables you to: -

• Capture and index different types of documents.
• Centrally manage document storage, security, and user permissions.
• Link documents and folders with existing systems.
• Provide secure access to folders and documents from existing systems and web browsers.
• Manage the flow of documents between staff, departments and other companies.

How To Turn Disorganised Filing Into A Competitive Edge Delivering Cost Savings
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Full Text Searching
The full text of documents can be automatically indexed, including image documents whose text is automatically read with OCR. Then search for any word or phrase through gigabytes of files in seconds.

Email Archiving & Management
Document Manager provides a seamless and automatic interface into the Document Manager Document Management System, which operates in conjunction with Microsoft Exchange Server to copy email messages and their attachments into a secure repository outside the mail server. This combination of software can manage all emails and all documents in a central, unified system with full indexing, searching and retrieval processes.

Encrypted Files
For each document type, an encryption option can be used. The document will then always be encrypted when it is closed and stored, and decrypted when the document is opened by the user with the allowed permissions.

Compliance
Comply with stringent legislation, including freedom of information, data protection, national security and Sarbanes Oxley, to name a few. The Web Module dynamically controls which users have access to documents, the data contained within the document and audits every user and system action.

Link to applications with Screen Scrape
Screen Scraping provides an easy integration which requires no changes to your applications. For example when storing copies of supplier invoices in Document Manager you can view them directly from SAP screens. In a SAP supplier account record a menu item / shortcut key displays images of all related invoices.

Workflow
Setup simple and complex workflows for internal processes such as incoming invoice approval.

• Notification through Document Manager or via email.
• Option to stamp or sign documents.
• Implemented via the client or web client.
• Generate reports on the status of workflow processes.

Named or Concurrent User Licensing
Document Manager gives a choice of licensing model and avoids the traditional high seat licensing fees required by other competitive products.

Auditing
Audit every System, Folder and Document action performed by a User. You can monitor and report on individual User activities at System, Folder and Document level. Maintain and enforce good system practice, maximising the evidential weight of documents, and enabling you to comply with regulatory and legislative requirements.

Publish to CD
Ability to create a standalone CD or DVD with a built-in viewer. Documents are exported with XML index data and, using a .NET viewer application included with the export files.

Check In / Check Out
Protects current documents and/or versions by checking the document out before any changes are made to it. Modified documents are checked back in as a new version. This is Ideal for collaboration where documents are developed by more than one person.

Version Control

• Automatically manage document versions.
• Protect previous versions from change.
• Major and minor versions.
• Drag and drop an image document onto an application document and associate it as the same version.

Advanced Annotations
Wide range of annotation tools including the following: -

• Restrict access to confidential information contained within image documents.
• Append Notes.
• Text and Image Stamps including signatures.
• User / User Group annotation configurable access rights.