Sorting Office Module

Sorting Office will efficiently capture, accurately index and automatically import your paper-based documents from anywhere across the organisation into your Document Manager system.

Sorting Office is ideal for high volume, distributed and complex document capture environments. Sorting Office reduces manual indexing by obtaining index information already keyed into other systems. It uses engines recognition software to automatically identify and index documents. Sorting Office reads bar codes, checks boxes (OMR), machine print (OCR), even handwriting (ICR) directly from the scanned documents to reduce the need for manual indexing.

The Document Capture and Index Process.
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Remove Data entry error and save time.
Remove the need to double key information that already exists in another system. For example, automatically read or manually key an Accounts Payable Voucher Number hand written or printed onto an invoice to look-up the invoice number, supplier, amount and other required index information directly from the Accounts System

Centrally control how documents are stored and indexed.
Standardise and centrally manage document capture across the organisation while allowing staff to continue using distributed scanners and copiers. Distribute the indexing of documents to appropriate staff across the organisation without loosing sight or control of scanned documents or the indexing process

Quick automatic and manual indexing.

• Use barcode, OMR, OCR and ICR engines to automatically identify and index documents.
• Streamline the index process to ensure indices are correct and accurate. For example, automatically set a workflow field to 'received' for all invoices scanned
• Use Index Defaults to automatically populate document and folder indices

Intuitive interface.
Staff with minimal to no computer experience can scan and index documents

Sorting Office Remote
Sorting Office Remote is another version of the Sorting Office module and it is available to capture, import and index documents from companies' remote sites directly into a local database. Once the batches have been scanned, the data is transmitted to the central server when the traffic is at its lowest (for example every night) which avoids slow downs or bottle-necks on the network.