Document Process Management

AutoFORM LaserNet provides a suite of document management and workflow solutions that automates and streamlines time consuming paper based business practices, according to your existing tried and trusted business rules. The benefits are lower costs and faster accelerated order to payment business cycles. Which can enable a more profitable trading relationship with customers and suppliers. It also means that your stock and cash assets work harder, generating greater profits for the business.

AutoFORM LaserNet's advantage is that all our solutions interact with your ERP, CRM, Finance and Supply Chain IT applications. This means that while AutoFORM LaserNet enables documents to be viewed onscreen, eliminates duplicated manual input and manages electronically document deliveries by email, fax and XML, everything is governed and validated by your main application with all the business control benefits that this entails.

Customer Services

• Copy documents emailed on demand & resolve queries within one phone call with all the relevant documentation available onscreen - instantly.
• Proof of Delivery online copies plus automatic alert of closed deliveries leads to improved customer service and to ensure that missing POD documents are instantly identified before they become an invoice payment issue. Interacts with third party logistic providers via the web.
• Reduce Manual Processing: Documents created in different languages with a professional appearance and with minimal manual input. Standard printstreams converted to email, fax or XML format so that they can be distributed automatically without manual collation or other laborious processes. All documents are archived and indexed as they are generated so all the user has to do is to right click to view the related documents within your main application’s enquiry screens.

Purchasing

• Automatic email or xml ordering for Kanban, online authorisation of purchase requisitions, so that you can reduce stock levels still further whilst increasing surety of supply. Specification sheets and or CAD drawings can be automatically sent with orders without manual compilation.
• Online document copies - so that you can check a purchase order or an invoice from your desk. Pre-programmed searches so that you can quickly recall a cross section of invoices so that they can compare prices and service levels from a range of suppliers and check cumulative discounts.

Finance

• Supplier Purchase Invoice: online circulation, authorisation & monitoring with email workflow alerts results in lower cost, accelerated processing with a greater ability to optimise cash flows.
• Expenses: web form expenses forms & online checking & authorisation results in greater control over expenditure with lower cost administration. In built controls to highlight duplicated & ‘creative’ claims.
• Credit Control: instantly email a copy of a ‘non received’ invoice and resolve credit disputes in one phone call, and minimise debt or delays.
• General: automatically creates and delivers BACS payments, credit control letters, direct debit notifications with minimal operator intervention. Friendly SMS and email reminders can also be automatically generated according to account status.

Goods In, Despatch, Warehousing & Logistics

• Customer compliant labels and documents with barcodes generated from ERP verified data. ETA despatch confirmations plus goods received notices also generated and emailed from system data without operator intervention or input.
• Transport & Export Documents: UNeDocs, SITPRO & Dangerous Goods Notes, Tremcards. Approved documents produced directly from your ERP CRM system with the data collected from your ERP and databases to minimise laborious manual data entry and eliminate transposing errors. Documents can be delivered by email, or XML as well as printed on demand.